Payments

At the heart of the cashless system there is a computer controlled by I.M.P.A.C.T. - Software. This allows the system to:

  • Recognise each individual student
  • Hold individual cash balances
  • Record cash spent
  • Record cash received
  • Record where money is spent (on what food, on any specific date and time of day).

Each student will have their fingerprint registered which will then be translated to an Alpha Numeric number, the image is then discarded, when used this will then enter them into the system program and identify them by a number.

The Student simply places their finger on a scanner at the point of sale; a display will show the server the student's name, class and current cash balance held within the system. The selected food items will be entered into the system from an itemised keyboard while the amount spent and the new cash balance will show on the display.

(a) By 'Parentmail' - you will receive a letter to register your child; payments can then be made to your child's lunch account.

(b) By 'Cash' - students will insert money into the re-val machine based in the canteen.

(c) By 'Cheque' - payment made to 'TnS' via the Catering Office to cover any period. i.e. term, 1/2 term, month or week or a fixed monetary amount of your own choice.  A Post Box to receive payments is located in the school foyer.

***NB***

To enable the catering office to identify the student account in which to place any payment by 'Cheque' - Write the 'Full Name and Form' of the student on the back of the cheque or on the envelope in which cash notes are placed.

If the payment is to be shared between two students, identify both with full name and form group.

There is no daily spend limit. If you wish to set a 'daily spend limit' this can be done on request. (Please contact school to do so).

As before, no student is refused a school dinner because they have not brought their dinner money to school with them. The school will allow for the student to loan money for one day. However, just as before, the student would be expected to bring some money with them the next day to repay the loan and re-credit the system by cash or by cheque payment to 'TnS' via the admin office.

The system works exactly the same for all students whether they pay or have a free school meal. All students have their own account to use in exactly the same way. The amount allocated for the free school meal (£2.30 presently) will be entered into the system by the software daily and will only be accessible at dinner break.

The system will then allow, on a daily basis, the required cash amount for each individual student to be allotted to their current cash balance. However, any under-spend or missed dinner will be identified by the system and will not be added to the next day's balance. The student can also add extra cash onto his or her balance in the system by using the revaluation station, to enable a greater daily spend on the school dinner than allocated by their free meal allowance. As this allowance can only be spent on a school dinner, extra cash added into the system can also be used for break time snacks.

Some students may find it difficult to control their accounts for the first couple of weeks. However if you wish to do so, you can set a daily spend limit; most learn this important life skill very quickly and will enjoy being in control of their account.

Reports can be obtained from the system giving comprehensive information on all aspects of use for each individual student as well as each day's service. These reports can be for a specific day or between any dates you wish, they will be dated and timed to the minute, and can be obtained from the Catering Department.

If you register with Parentmail, you can view your child's report on-line.

  1. To show every item of food served and the total cost of each serving.
  2. Individual payments made direct to the school by cheque or online into the system.
  3. A total overview to show the date, time and location with cost of each purchase value of all manual cheques or internet payments and current cash balance.

Certain data will be held on the system to enable accurate operation. This will include your child's name, form, photo, account balance and meal entitlement. This data will be handled under the guidelines of the Data Protection Act 1998 and only used by parties directly involved with the implementation of the system.

If you have any concerns please contact the school office.

  • Convenient way of paying for school meals. No more looking for change every morning.
  • Discourages the misuse of school dinner money through spending in shops outside of the school grounds.
  • Alleviates many of the associated problems with the use of cash in schools. i.e. loss, theft and bullying.
  • Specific food allergy ingredients can be barred automatically.
  • Healthy eating is encouraged.
  • Queuing times are reduced through increased speed of service.
  • Automatic free meal allocation with the student remaining anonymous.
  • Detailed reports to analyse all aspects of the use of the system.
  • Having control of student accounts by students using the I.M.P.A.C.T. System teaches important life skills.
  • A more efficient delivery of service helps the caterer to provide wholesome, healthy and enjoyable school meals at a low cost
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